There are four essential items that we require for each moth record.
 

1. the name of the species recorded. Scientific names are acceptable for all species as well common names for the macro-lepidoptera. Common names for most micro-lepidoptera are not commonly used so it is preferred if these are avoided.

 
2. the date on which the record was made, this may be a precise date e.g. 3rd May 1997 or just a year e.g. 1997

 
3. the name of the recorder and contact details (eg address, telephone number, email address)

 
4. the grid reference at which the record was made (at least 4 figure, preferably 6 figure) along with a site name

Ordnance Survey maps give instructions on how to work out grid references.

This information enables us to plot distribution maps for species and to check back with the recorder if there are any queries regarding the record.

Other very useful information which we would like to receive is
 

1. the stage of the species recorded (ova, larva, pupa, adult (imago))
2. how many of each species where recorded
3. who determined the species identification if different to the recorder
4. for certain species requiring examination of the genitalia whether this was done or not.
5. the method used to record species; e.g. light-trapping, sweeping, beating
6. a habitat description of the site recorded
7. the weather conditions at the time the recording took place

Submitted records in the form of species lists for sites and dates are more easy to enter into the computer than lists of sites and dates for individual species.  It also helps data entry if the species lists are sorted alphabetically or by Bradley & Fletcher number.